OUSD Facilities Planning and Management Contractor FAQs
Do contractors need to pre-qualify to bid on district projects?
California K-12 public school districts may require contractors to submit a standardized questionnaire and financial statements to determine if they're qualified to bid. Contractors must declare, under penalty of perjury, which submitted information is true. Submitted questionnaires and financial statements are not public records and shall not be open to the public.
Public Contract Code 20111.5 enables districts to require contractors to be pre-qualified prior to accepting bids.
Public Contract Code 20111.6 requires California K-12 public school districts to pre-qualify contractor, and mechanical, electrical, and plumbing (MEP) subcontractors before bids can be accepted when projects are funded in part by State bonds. Pre-Qualification applies to the following licenses:
- General Contractors (A and B)
- Mechanical, Electrical, and Plumbing subcontractors (C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43, and C-46)
How can contractors become pre-qualified?
For projects up to $200,000: Interested contractors must apply through CUPCCAA (California Uniform Construction Cost Accounting Commission Act) for pre-qualification to bid on projects up to $200,000. OUSD Facilities Planning and Management Division regularly builds upon and maintains a list of all CUPCAA entries.
For contracts greater than $1,000,000: OUSD Facilities Planning and Management Division uses a standardized Pre-Qualification Questionnaire for larger projects. The Pre-Qualification Questionnaire satisfies the Department of Industrial Relations (DIR) and AB 1565 requirements.
How do contractors apply to pre-qualify to bid on District projects?
The pre-qualification process is open year-round. Pre-qualification questionnaires are located on the District website to download (see below). Pre-qualification questionnaires should be submitted to La Juana Lewis at LaJuana.Lewis@ousd.org
Where can contractors find pre-qualification questionnaires?
The CUPCCAA application can be found HERE and Pre-qualification questionnaires can be found HERE on the OUSD Facilities Planning and Management Division website. Interested contractors may also contact La Juana Lewis via email at Lajuana.Lewis@ousd.org or by phone at (510) 535-2731 and/or Juanita Hunter via email at Juanita.email@example.com or by phone at (510) 535-7044.
What documentation must be submitted with the Pre-Qualification Questionnaire?
Interested contractors must provide two (2) years of financials and contact information (names, emails, and phone numbers) of three (3) references in addition to completing the questionnaire.
Determination and Notification
How does the District determine if contractors are qualified?
The District’s standardized questionnaire is based on Department of Industrial Relations (DIR) guidelines for rating bidders. Each district has adopted and applied a uniform system of rating bidders based on the completed questionnaire and financial statements.
How are contractor pre-qualified dollar bid limits determined?
Pre-qualified dollar bid limits are based upon an evaluation of your (1) aggregate bonding capacity, (2) financial stability, (3) value of previous public education projects, and (4) questionnaire score.
How do contractors know if they’re pre-qualified to bid?
A letter will be sent, via email, notifying bidders of their status. Once pre-qualified, bidders’ company name will be added to the district's public pre-qualified bidders list.
How can contractors who are unable to meet the District’s pre-qualification requirements become qualified?
STEP 1: To be a Sub
- Gain public works experience on two (2) non-OUSD construction projects OR
- Bid and complete two (2) OUSD CUPCCAA projects OR
- Bid and complete two (2) projects with a pre-qualified general contractor (GC)
- Each with a value of at least $50,000 and within the past 10 years
- Complete a sub-pre-qualification questionnaire.
STEP 2: To be a Prime
- Bid on two (2) California K-12 public school district construction projects OR
- Bid and complete a CUPCCAA project
- Each with a value of at least $200,000, and within the past seven (7) years
- Complete a prime pre-qualification questionnaire.
Will contractors’ information be kept confidential?
Per Section 20111.6 of the Public Contract Code, questionnaires and financial statements shall not be public records and shall not be open to public inspection. However, names of bidders applying for pre-qualification status shall be public record subject to disclosure under Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code.
Expiration and Renewal
When does pre-qualification status expire? How do contractors renew an application?
Pre-qualification status expires after one year. Contractors receive an email notification to renew prior to the expiration date of their initial application.
Who can bidders contact at the District for general inquiries?