Welcome to Open Enrollment 2022!

The following information can also be found in the Benefits Open Enrollment Orientation Slide deck: tinyurl.com/OUSDBenefitsOEDeck2022

What is open enrollment?

Open Enrollment is a one-month window (May 1- 31) each year during which employees can change their benefits coverage. All changes made during Open Enrollment are effective July 1 (the start of the following fiscal year).

• • Enroll or make changes to your medical, dental, or vision coverage for the upcoming plan year for you and/or your eligible dependents
  • Contribute to a Health & Dependent Care Flexible Spending Account or a Commuter Parking & Transit Flexible Spending Account (FSA)*
  • Enroll in Supplemental Life Insurance
  • Change or add life insurance beneficiaries for your OUSD-paid plan

*Flexible Spending Accounts require re-enrollment! You won’t be automatically enrolled in any Flexible Spending Account (FSA) – you need to make an election to participate in an FSA each year. All other benefits elections do roll over from year to year.

Important Changes to Open Enrollment 

We are now using a platform called Frontline Central for Current Employees:

• • What? All open enrollment forms can be completed online on a computer or mobile device through the Frontline Central application.
  • How? Employees securely log into Frontline Central with their OUSD Google account credentials, either from the Chrome App Launcher if already logged into their OUSD email or using the "Sign In with Organization SSO" link on the Frontline login page (app.frontlineeducation.com.
  • Help? For guidance on logging in and starting forms, see this 30 second Frontline Central Video, or a step-by-step guide in our Benefits Open Enrollment deck. 

Retirees have several options for accessing & submitting forms:

• • Email benefits@ousd.org to request forms
    • Forms can be emailed or mailed to you
    • Forms can be submitted via email or mailed
      • Mail to: Talent Division Benefits Team 1000 Broadway, Suite 150, Oakland, CA 94607
  • Come in-person to the Health Fair or during drop-in hours
    • 1000 Broadway, Suite 150 during the following times:
      • Wednesday, May 11th 1:00-4:30pm
      • Wednesday, May 25th 1:00-4:30pm
      • Friday, May 27th 8:30-4:30pm
    • The OUSD Health Fair at Westlake Middle School
      • Wednesday, May 18th 2-7pm

New Flexible Spending Account (FSA) Administrator – P&A Group:

• • Beginning July 1, 2022, all new 22-23 FSAs will be administered by the P&A Group.
  • Health & Dependent Care: FSA Brochure
  • Commuter Parking & Transit: FSA Flyer
  • WageWorks will continue to administer 21-22 FSAs through the end of the FSA run-out period (the date claims are due).

Open Enrollment Benefits Options & Forms

How to Access Forms:

• • Current employees: Start and submit the appropriate forms in Frontline Central.
  • Current retirees: To request forms, email benefits@ousd.org or come to a drop-in time. Forms can be submitted via email or mail.

Which Forms to Complete:

Where to Find Forms: Watch this 30-second Frontline Central Video, showing how to login and start a form. Instructions below:

1. 1. Log into Frontline Central.
   2. First, select 'My Forms' from the toolbar on the left.
   3. Then click the 'Forms I Can Start' tab.
   4. Finally, click 'Start this form' to the right of the form name (clicking on the form name will open a preview of the form).

Open Enrollment Support

Online Resources

• • Video: Watch this brief introductory video about how to log into Frontline Central & start forms.
  • Deck: View the Open Enrollment Orientation deck with Frontline Central instructions and detailed benefits options here.
  • Quick Reference Guides: The following Quick Reference guides are also linked in the corresponding Frontline Central forms & the Open Enrollment Orientation deck:
    • Health Benefits
      • Quick Reference Health Benefits Election (Medical, Dental, Vision)
        • Quick Reference Kaiser
        • Quick Reference Sutter
        • Quick Reference CIL
    • FSAs
      • Quick Reference Health & Dependent Care FSA
      • Quick Reference Commuter Parking & Transit FSA
    • Supplemental Life Insurance
      • Quick Reference Supplemental Life Insurance
        • Quick Reference Evidence of Insurability (EOI)
    • Employer-Paid Life Insurance
      • Quick Reference Life Insurance Beneficiary

Open Enrollment Webinar:

• • Join the virtual open enrollment meeting will be held on Zoom on Thursday, May 5, 2022 from 3-4pm. The recording will be posted here the following week.
  • Register for the webinar to add to your calendar & receive reminders: tinyurl.com/BenefitsOEWebinar2022.

In-Person Drop-ins:

• • Additional support with digital forms, come to:
    • 1000 Broadway, Suite 150 during the following times:
      • Wednesday, May 11th 1:00-4:30pm
      • Wednesday, May 25th 1:00-4:30pm
      • Friday, May 27th 8:30-4:30pm
    • The OUSD Health Fair at Westlake Middle School
      • Wednesday, May 18th 2-7pm
  • Remember to bring:
    • proof of relationship, if you are adding new dependents, and
    • proof of alternate coverage, if you are declining medical coverage.

Zoom Drop-ins:

• • For any benefit questions, join us at tinyurl.com/OUSDBenefitsDropInZoom on the following dates:
    • Thursday, May 12th 3-4pm
    • Thursday, May 19th 3-4pm
    • Thursday, May 26th 3-4pm

Email: benefits@ousd.org or call (510) 879-0202

Review Your Current Coverage

• Log into the Escape Employee Portal to see your current benefits enrollment.
• View login instructions here.

Ready to Make Changes or Enroll?

Log into app.frontlineeducation.com to start and submit forms!

Need Help? For guidance on logging in and starting forms, see this 30 second Frontline Central Video, or a step-by-step guide in our Benefits Open Enrollment deck