• Summer Partners must complete all deliverables by March 30th, 2019.



    MOU        Database        civic center        Nutrition



    A: MOU


    Prior to entering schools, the OUSD Board of Education requires that site-based community partners have a board approved contract with OUSD, in accordance with the California Education Code. To complete this step, please follow the instructions below.


    1. Contact OUSD Partnerships at Martin.Young@ousd.org to verify existing board-approved contract (MOU or Professional Services Contract (PSC) submitted to Board of Education).


    2. Download and complete No-Cost MOU template (In-Kind agreement where no money is exchanged) or Professional Services Contract is created by school(s); prepare required documents.  Three-year No-Cost MOU duration preferred.

      Required Documents:

      1. Certificate of Insurance
      2. Insurance Policy Endorsement
      3. Agency Clearance Letter (TB and Fingerprinting)


    Requirements for Certificate of Insurance & Endorsement

    Contractor (Individual):
    General Liability Insurance ($1 Million in coverage)

    Contractor (Org w/ employees):
    General Liability ($1 Million in coverage) 
    Worker’s Compensation Liability Insurance ($1 Million in coverage)
    Oakland Unified School District must be listed as secondary insured.

    Additional Insured must read: 
    Oakland Unified School District
    Attention: Risk Management
    1000 Broadway Suite 440 
    Oakland, CA 94607


    Additional Insured Endorsement:
    Please submit a copy of the policy change notice after the insurance company processes the Additional Insured endorsement.  Alternatively, if your policy carries automatic coverage, your insurance representative should provide a copy of the Additional Insured Endorsement policy language.

    Clearance Letter Requirements (please include underlined language):

    A signed statement on official letterhead verifying that all program personnel entering schools and/or interacting with students are screened for TB and their fingerprints are cleared by CA DOJ and FBI through CA Live Scan with subsequent arrest notifications. Please include names of representatives and ATI numbers. Must be signed by someone authorized to sign documents on behalf of organization.


    *Please include underlined language


    Clearance through Be A Mentor (BAM) is required for independent contractors or if your agency is not receiving subsequent arrest notifications from CA DOJ.  Please register at http://beamentor.org/OUSDPartner or contact Be A Mentor at help@beamentor.org or (510) 795-6488 ext. 0 with questions.  BAM clearance letter is sufficient for independent contractors.  Agency clearance letter (above) is required for multiple representatives.


    Point of Contact: Martin.Young@ousd.org


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    B: Database


    In support of our Full Service Community Schools initiative, we ask all site-based partners to register in our partner database, the Community Partner Platform, and update annually. This data is vital to our ability to manage the outcomes of community school partnerships. 


    1. Returning users: Please log-in and update. Your username is your email. Password reset is available. Help is available here.

    2. New users: Once your board-approved contract is verified, new users will receive instructions.

    3. Email us after you save and verify your org info, program info and schools so that we can update the Pending Approval List.  Once your contract is confirmed, you’re done!


    Point of Contact: Martin.Young@ousd.org


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    C: Facilities Permit


    Facility Request System - OUSD is pleased to announce Facilitron, a new online facility request and rental system designed to provide a positive user experience for all. Through the new system, reservation requests can be submitted easily and will be handled more efficiently. Organizations and community members seeking to rent OUSD facilities will be able to access photos and descriptions of facilities, see real-time availability, get estimated quotes, submit requests at any time, and pay online.


    If you need any assistance setting up an account and/or submitting a facility use request, you can contact Facilitron directly at: support@facilitron.com, or by calling them at: 800-272-2962 ext 1. 


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    D: Nutrition


    Finally, all partners must submit nutrition requests through our Nutrition Request Form.


    Point of Contact: donnie.barclift@ousd.org


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    Additional Summer Resources